Last year, our volunteer team did not meet nearly as much as we should. Our church is an extremely busy church, and most of our volunteers are involved in several different ministries of the church so it was difficult to find times to meet regularly. I felt like we always had to move our meetings to another time because of a conflict on the schedule. Well, I learned a lot throughout the year of rare meetings, and am going to be more intentional in our meetings this year. I want to give you a few thoughts on volunteer meetings and the importance of having them regularly.
- Regular Volunteer Meetings Help you Plan Ahead– This is so important for a church staff or a team of volunteers. When you meet regularly, you are much more on top of where you are going than rarely meeting. This year, I will give the entire month’s weekly service topics and activities for our volunteers to know what is going on. I have learned and experienced that no volunteer regular meetings mean procrastination, and regular volunteer meetings mean planning ahead!
- Regular Volunteer Meetings Energize the Team– After our leadership meetings, I always feel energized, and ready to take over the world. We share vision, ideas, and struggles, and leave with a motivated heart to reach our city. When you do not meet, your vision slowly decreases, but when you meet regularly, that vision stays consistently in front of your entire team.
- Regular Volunteer Meetings Allows your Volunteers to give input regularly– We have about 30 volunteers who serve in our student ministry, and for each of them to give input without meetings is a lot of time. Regular meetings allow your volunteers to give input and suggestions on a more regular basis which not only makes your ministry more effective, but it also makes those volunteers feel like they have a voice.
- Regular Volunteer Meetings Allow the Vision to be at the Center– I share a bit of my vision at every meeting that we hold so that our purpose and vision are clear and communicated regularly to the team of volunteers that God has assembled.
- Regular Volunteer Meetings Inform the Team– Emails and text messages are good, but sometimes meetings are more effective than a text or an email. You have to be more clear and concise in a text and email, but you can communicate more clearly in a meeting. Also, you can ask for questions to make sure that everyone is on the same page.
We have started meeting once a month. How often do you and your volunteers meet?