As you know, I pastor the students in the Grove student ministry. We send out a weekly newsletter called, Get Connected. I have found that keeping things in front of your leaders and parents on a weekly basis is the best way of communicating and keeping them updated. It works for me, but may not work for others.
If you want to check out the newsletter that came out today, go here. Hope this helps if you are a member of the Grove, and if not, I hope that this will give you ideas in your ministry.